Privacy Policy

1. Introduction

Nexco Outsourcing ("we," "our," "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data. This policy is fully aligned with:

• UK GDPR (Regulation (EU) 2016/679 as retained in UK law)
• Data Protection Act 2018

2. Who We Are

We are a recruitment outsourcing business providing services such as CV sourcing, CV formatting, candidate sourcing, and recruitment support. We collect and process personal data for:

• Candidates & Clients
• Suppliers
• Employees and contractors

3. Information We Collect

Information You Provide

• Name, email, phone number
• CV / resume, employment history, and qualifications
• References and compliance documents
• LinkedIn or professional profiles

Information We Collect Automatically

• IP address, browser type, and device information
• Website activity and usage data

Information from Third Parties

• Job boards and public profiles (LinkedIn)
• Referrals and professional recommendations

4. How We Use Your Data

• To provide recruitment and outsourcing services
• To match candidates with job opportunities
• To communicate with clients and candidates
• To improve our services and send relevant updates/marketing (with consent)

5. Legal Basis (GDPR)

We process data under Legitimate Interest (core recruitment), Contract (service agreements), Legal Obligation (compliance), and Consent (marketing).

6. Legitimate Business Interests

Our interests include matching candidates with clients, maintaining a recruitment database, and supporting hiring and career development.

7. Candidate Privacy

We collect your CV and match you with relevant opportunities. We may share your profile with clients only when relevant and keep your data for future opportunities. You can request updates or deletion at any time.

8. Client Privacy

We collect hiring requirements to deliver recruitment services. We maintain strict confidentiality; your data is never shared without a valid business reason.

9. Data Sharing

We may share data with clients, partners, and service providers (CRM/ATS tools). All third parties comply with data protection laws.

10. International Data Transfers

For data transferred outside the UK/EU, we ensure safeguards such as Standard Contractual Clauses (SCCs) and secure partner agreements.

11. Data Security

We implement secure systems, access controls, and encryption. Note: Internet transmission is never 100% secure.

12. Data Retention

• Candidates: Up to 24 months
• Clients: Duration of relationship + legal requirements

13. Your Rights (GDPR)

You have the right to access, correct, delete, or object to the processing of your data. You can lodge a complaint with the UK ICO: ico.org.uk/concerns/

14. Cookies

We use cookies to improve experience and analyze traffic. You can control these via browser settings.

15. Third-Party Links

We are not responsible for external websites linked from our site.

16. Changes to This Policy

We may update this policy. Updates will be posted here with a revised date.

17. Contact Us